Civil Registration

1. Birth Registration / Birth Certificate [Home] 

Required Documents

  • Asha-Worker Report 
  • Parents’ ID proof (Aadhaar / Voter ID)
  • Parents’ marriage certificate (if available)
  • Address proof
  • Affidavit (if delayed registration)

Application Process

  1. Visit Corporation Zonal Office / Akshaya Center
  2. Fill Birth Registration Form
  3. Submit documents
  4. Pay fee (if applicable)
  5. Verification by Registrar
  6. Certificate issued / download online

2. Death Registration / Death Certificate

Required Documents

  • Hospital Death Report / Medical Certificate of Cause of Death
  • ID proof of deceased
  • Applicant ID proof
  • Burial/Cremation certificate

Application Process

  1. Obtain death report from hospital
  2. Fill Death Registration Form
  3. Submit at Corporation office
  4. Attach required documents
  5. Pay fee
  6. Registrar verification
  7. Death certificate issued

3. Marriage Registration (Hindu / Special Marriage)

Required Documents

  • Bride & Groom ID proof (Aadhaar mandatory)
  • Age proof (SSLC / Birth Certificate)
  • Address proof
  • Passport size photos
  • Marriage proof (wedding photo/invitation)
  • Witness ID proof (2 persons)

Application Process

  1. Prepare documents
  2. Visit Registrar Office
  3. Submit Marriage Registration Form
  4. Witness presence required
  5. Verification by Marriage Officer
  6. Certificate issued

4.  Birth Registration [Hospital] 

Required Documents

  • Hospital certificate
  • Parent ID proof
  • Address proof

Application Process

  1. Collect hospital report
  2. Submit form at Corporation
  3. Attach documents
  4. Registrar verification
  5. Certificate issued

Adoption Registration (Birth Record Update)

Required Documents

  • Court adoption order
  • Original birth certificate
  • Adoptive parents ID proof
  • Address proof

Application Process

  1. Obtain court order
  2. Apply for correction/update
  3. Submit documents
  4. Verification
  5. Updated certificate issued

6. Name Inclusion (Child Name Registration)

Required Documents

  • Birth certificate (without name)
  • Parent ID proof
  • Affidavit for name inclusion

Application Process

  1. Fill name inclusion form
  2. Submit documents
  3. Pay fee
  4. Registrar approval
  5. Updated certificate issued

7. Correction in Birth / Death Certificate

Required Documents

  • Original certificate
  • Proof for correction (school certificate, affidavit, etc.)
  • ID proof

Application Process

  1. Apply for correction
  2. Submit supporting proof
  3. Verification process
  4. Approval by Registrar
  5. Corrected certificate issued

8. Non-Availability Certificate (NAC)

Required Documents

  • Application form
  • Affidavit
  • ID proof
  • Supporting records (if any)

Application Process

  1. Submit request at Corporation
  2. Record search conducted
  3. If not found → NAC issued

9. Delayed Registration (Birth/Death)

Required Documents

  • Affidavit
  • Hospital proof (if available)
  • School certificate / ration card
  • ID proof

Application Process

  1. Apply for delayed registration
  2. Submit affidavit
  3. Verification by authority
  4. Magistrate approval (if required)
  5. Registration completed

10. Extract of Birth / Death Certificate

Required Documents

  • Application form
  • ID proof
  • Details of event (date, place)

Application Process

  1. Apply online/offline
  2. Provide details
  3. Pay fee
  4. Certificate extract issued

11. Legal Heir Certificate (Supporting Civil Records)

(Issued through Village Office but linked to death registration)

Required Documents

  • Death certificate
  • Family details
  • ID proof

Application Process

  1. Apply at Village Office
  2. Verification
  3. Certificate issued

12. Cremation / Burial Certificate

Required Documents

  • Death report
  • ID proof
  • Application form

Application Process

  1. Submit request at crematorium / Corporation
  2. Verification
  3. Certificate issued

ONLINE SERVICES (Kerala Civil Registration System)

You can also apply through:

  • Sevana Civil Registration Portal
  • Akshaya Centers

General Online Steps

  1. Visit Sevana portal
  2. Select service (Birth/Death/Marriage)
  3. Enter details
  4. Upload documents
  5. Pay fee online
  6. Download certificate

IMPORTANT NOTES

  • Registration timeline:
    • Birth/Death → within 21 days (free)
  • Delayed registration requires affidavit/legal approval
  • Certificates are digitally verifiable
  • Always keep original documents