Joint Building Permit [Multiple ownership projects]

Projects with multiple landowners / shared ownership

1. REQUIRED DOCUMENTS

A. OWNERSHIP & LEGAL DOCUMENTS

  1. Joint Ownership Deed / Title Deed
    • Registered document proving shared ownership
    • Must include all owners’ names
  2. Possession Certificate
    • Issued by Village Office
  3. Land Tax Receipt (Latest)
    • Paid up-to-date
  4. Encumbrance Certificate (EC)
    • Minimum 13 years (or as required)
  5. Location Sketch & Survey Plan
    • Certified by Village Office / Survey Dept.

B. CONSENT & AGREEMENTS

  1. Joint Ownership Consent Agreement
    • Signed by all co-owners
    • Includes:
      • Consent for construction
      • Share allocation
      • Authorized applicant (if one person applies)
  2. Power of Attorney (if applicable)
    • If one person/agent applies on behalf of all
  3. Development Agreement
    (if builder/promoter involved)

    • Agreement between landowners & developer

C. BUILDING PLAN DOCUMENTS

  1. Site Plan
    • Showing boundaries, road access, setbacks
  2. Building Plan
  • Floor plans, elevations, sections
  1. Service Plan
  • Water, drainage, septic tank, rainwater harvesting
  1. Structural Stability Certificate
  • From licensed structural engineer
  1. Design Certificate
  • From registered Architect / Engineer / Supervisor

D. TECHNICAL & STATUTORY DOCUMENTS

  1. Land Use Certificate
  • Confirms zoning compliance
  1. Fire & Safety NOC
    (for large buildings / apartments)
  2. Environmental Clearance
    (if applicable for large projects)
  3. Access Road Proof
  • Minimum required road width certificate
  1. Parking Plan
  • Mandatory for multi-unit buildings

E. APPLICANT & PROFESSIONAL DETAILS

  1. ID Proof of All Owners
  • Aadhaar / PAN
  1. Address Proof
  2. Photographs of Owners
  3. License Copy of Architect/Engineer

2. STEP-BY-STEP APPLICATION PROCESS

STEP 1: LAND & OWNERSHIP VERIFICATION

  • Confirm:
    • Land classification (Dry land / Residential zone)
    • No legal disputes
    • Proper access road

STEP 2: PREPARE JOINT AGREEMENT

  • Draft and sign:
    • Joint ownership consent
    • Share distribution
  • Notarize / Register if required

STEP 3: APPOINT LICENSED PROFESSIONAL

  • Hire:
    • Architect / Engineer / Supervisor
  • They will:
    • Prepare drawings
    • Ensure KMBR compliance (Kerala Municipality Building Rules)

STEP 4: PREPARE BUILDING DRAWINGS

Include:

  • Site plan
  • Floor plan
  • Elevation
  • Section
  • Parking layout

STEP 5: CREATE ONLINE APPLICATION

Apply via:
👉 Kerala Government Building Permit Portal (SANKETHAM / KSMART)

  • Register account
  • Select:
    “Joint Application / Multiple Ownership”

STEP 6: FILL APPLICATION DETAILS

Enter:

  • Property details
  • Owner details (ALL owners mandatory)
  • Building details:
    • Area
    • Floors
    • Usage (residential/commercial)

STEP 7: UPLOAD DOCUMENTS

Upload:

  • Ownership documents
  • Joint agreement
  • Plans & certificates
  • ID proofs

(PDF format, size as per portal limits)

STEP 8: FEE PAYMENT

Pay:

  • Application fee
  • Permit fee (based on plinth area)
  • Scrutiny fee

Online payment via:

  • Net banking / UPI / Debit card

STEP 9: SITE INSPECTION

Municipal officials will:

  • Visit site
  • Verify:
    • Boundary
    • Road access
    • Land condition

STEP 10: TECHNICAL SCRUTINY

Authority checks:

  • KMBR compliance
  • FAR (Floor Area Ratio)
  • Setbacks
  • Height restrictions

STEP 11: APPROVAL / CORRECTIONS

  • If compliant → Permit Approved
  • If issues → Correction Notice issued

STEP 12: PERMIT ISSUANCE

You receive:

  • Digitally signed Building Permit
  • Approved plan copy

IMPORTANT RULES (KERALA SPECIFIC)

  • All owners must sign or authorize
  • Minimum road width required (varies by building type)
  • FAR & coverage limits apply
  • Separate unit ownership requires proper division plan
  • Apartment projects may need additional approvals

COMMON REJECTION REASONS

  • Missing consent from one owner
  • Incorrect land classification
  • Incomplete documents
  • Non-compliant building plan
  • Insufficient road width

BONUS: SAMPLE DECLARATION FORMAT

Joint Owner Declaration

We, the undersigned joint owners of the property located at [Address], hereby jointly agree and give consent for construction of a building as per the submitted plan. We authorize [Applicant Name] to submit and process the building permit application on our behalf.

We agree to abide by all rules and regulations of the Municipality.

Owner 1 Name & Signature
Owner 2 Name & Signature
Owner 3 Name & Signature
Date:
Place:

FINAL CHECKLIST

✔ Joint ownership deed
✔ Consent agreement signed
✔ Approved building plan
✔ Structural certificate
✔ Online application submitted
✔ Fees paid