Booking License

Corporation Spaces

  • Auditoriums / Town halls
  • Open grounds / stadiums
  • Parks & public spaces
  • Community halls
  • Exhibition grounds
  • Corporation-owned buildings

Used for:

  • Events, meetings, exhibitions
  • Cultural programs
  • Private/public functions
  • Commercial events (with approval)

2. Required Documents (Booking License)

A. Applicant Identity

  • Aadhaar Card / Voter ID / Passport
  • Address proof (Electricity bill / Ration card)

B. Event Details

  • Application letter (purpose of booking)
  • Event description (type, duration, expected crowd)
  • Date & time schedule

C. Location Details

  • Selected venue name
  • Area required (full / partial usage)
  • Layout plan (if large event)

D. Permissions (if applicable)

  • Police permission (for public gatherings)
  • Fire & Safety NOC (for large events/stage setup)
  • Pollution Control clearance (if sound/music involved)

E. Financial Documents

  • Booking fee receipt
  • Security deposit (refundable)
  • GST details (for commercial events)

F. Utility Requirements

  • Electricity requirement form
  • Water usage request
  • Temporary structure permission (stage/tent)

3. Step-by-Step Application Process

STEP 1: Select Location

  • Visit Corporation office OR online portal
  • Choose available venue (hall / ground / park)
  • Check:
    • Availability dates
    • Capacity
    • Charges

STEP 2: Prepare Application

Create a formal request including:

  • Name of applicant / organization
  • Purpose of booking
  • Date & duration
  • Venue name
  • Expected attendees

STEP 3: Submit Application

Option 1: Offline

  • Visit:
    • Zonal Office / Main Corporation Office
  • Submit:
    • Filled application form
    • Required documents
  • Get acknowledgment receipt

Option 2: Online (if available)

  • Visit Corporation portal
  • Fill booking form
  • Upload documents
  • Submit request

 STEP 4: Verification

Corporation checks:

  • Availability of venue
  • Nature of event
  • Safety compliance
  • Public impact

STEP 5: Fee Payment

  • Booking charges calculated based on:
    • Location
    • Duration
    • Type of event
  • Pay:
    • Booking fee
    • Security deposit

STEP 6: Approval & License Issue

  • Booking approval issued
  • Official license / permission letter given
  • Terms & conditions included

STEP 7: Conduct Event

  • Follow:
    • Time restrictions
    • Noise regulations
    • Cleanliness rules

STEP 8: Post-Event Clearance

  • Site inspection by Corporation
  • Refund of security deposit (if no damages)

Important Rules

  • No political/restricted activities without permission
  • No damage to public property
  • Strict adherence to time limits
  • Waste management responsibility lies with organizer
  • Noise rules as per Kerala Pollution Control Board

Pro Tips

  • Apply at least 7–15 days in advance
  • For large events → apply 30 days earlier
  • Always attach police/fire NOC if crowd > 100
  • Keep extra buffer time for approval