REQUIRED DOCUMENTS FOR TRADE LICENSE RENEWAL
1. Renewal Application Form
Details Required:
- Applicant Name
- Trade Name
- License Number
- Ward Number
- Address of Establishment
- Nature of Trade
- Contact Number
- Email ID
2. Previous License Copy
Attach:
- Last year Trade License (mandatory proof)
3. Ownership Proof / Rent Agreement
If Owned:
- Building Tax Receipt / Property Tax Receipt
If Rented:
- Valid Rent Agreement
- Owner Consent Letter
4. Tax Clearance Certificate
- Latest Property Tax Paid Receipt
- No pending dues
5. Identity Proof
- Aadhaar Card / Voter ID / PAN
6. Pollution / Health Clearance (if applicable)
For:
- Hotels
- Workshops
- Industrial Units
Documents:
- Health Inspector Certificate
- Pollution Control Board Consent
7. Fire Safety Certificate (if applicable)
Required for:
- Lodges
- Large shops
- Commercial buildings
8. Waste Management Agreement
- Agreement with authorized waste collector / municipality
9. Fee Payment Receipt
- Renewal fee (based on trade category)
2. FORMAT – OWNER CONSENT LETTER
OWNER CONSENT LETTER
Date: __________
To
The Secretary
Municipal Corporation
Subject: Consent for Trade License Renewal
I, [Owner Name], owner of the building located at [Address], hereby give my consent to [Applicant Name] to run the business [Trade Name] in my premises.
I have no objection to the renewal of the trade license.
Owner Name: __________
Address: __________
Contact Number: __________
Signature: __________
3. FORMAT – SELF DECLARATION
SELF DECLARATION FOR LICENSE RENEWAL
I, [Applicant Name], hereby declare that:
- The business is running as per municipal rules.
- No illegal or hazardous activity is conducted.
- All taxes and dues are cleared.
- Waste management and sanitation rules are followed.
I take full responsibility for any violation.
Date: __________
Place: __________
Signature: __________
4. FORMAT – WASTE MANAGEMENT AGREEMENT (SHORT)
WASTE MANAGEMENT AGREEMENT
This agreement is made between:
Applicant: [Name & Address]
Service Provider: [Agency / Municipality]
The service provider agrees to collect and dispose of waste generated from the business regularly as per municipal rules.
Applicant Signature: __________
Service Provider Signature: __________
Date: __________
5. STEP-BY-STEP APPLICATION PROCESS
A. ONLINE PROCESS (Recommended)
Step 1: Login
- Visit Municipal Corporation portal
- Login using User ID & Password
Step 2: Select Service
- Go to:
Trade License → Renewal
Step 3: Enter Details
- License Number
- Trade Details auto-filled
- Update changes if any
Step 4: Upload Documents
Upload:
- Previous License
- Tax Receipt
- ID Proof
- Consent Letter
- Certificates (if required)
Step 5: Fee Calculation
- System calculates renewal fee
- Based on:
- Trade type
- Area
- Risk category
Step 6: Payment
- Pay via:
- UPI
- Net Banking
- Debit Card
Step 7: Submit Application
- Final submit
- Get Application Number
Step 8: Inspection (if needed)
- Health Inspector visit (for food/business risk)
Step 9: Approval
- Approved by:
- Health Officer
- Secretary
Step 10: Download License
- Download renewed license certificate
B. OFFLINE PROCESS
Step 1: Visit Corporation Office
- Go to respective Ward Office
Step 2: Collect Application Form
- Trade License Renewal Form
Step 3: Fill Details
- Manual entry
Step 4: Attach Documents
- All required documents
Step 5: Submit to Clerk
- Verification
Step 6: Fee Payment
- Pay at counter
Step 7: Inspection
- Field verification (if required)
Step 8: Approval & Issue
- Collect renewed license
6. DEPARTMENT WORKFLOW
- Data Entry Operator
- Upload / verify application
- Health Inspector
- Inspection & report
- Revenue Section
- Tax verification
- Secretary
- Final approval
7. IMPORTANT RULES
- Renewal must be done before expiry date
- Late renewal = Penalty charges
- Change in trade → Fresh approval required
- High-risk trades need annual inspection