Road Cutting Permission

QUICK CHECKLIST

✔ Application Letter
✔ Site Plan
✔ ID Proof
✔ Ownership Proof
✔ NOC (if needed)
✔ Estimate
✔ Undertaking
✔ Fee Receipt

1. REQUIRED DOCUMENTS FOR ROAD CUTTING PERMISSION

1. Application Letter

Writing

To
The Secretary
Thiruvananthapuram Municipal Corporation

Subject: Application for Road Cutting Permission

Respected Sir/Madam,

I, [Applicant Name], residing at [Full Address], request permission for road cutting work in [Location/Area Name, Ward No].

The purpose of road cutting is for [water connection / drainage / electric cable / telecom / gas pipeline / other].

Details of the work are as follows:

  • Length of cutting: [___ meters]
  • Width of cutting: [___ meters]
  • Depth: [___ meters]
  • Duration of work: [Start Date – End Date]

I assure that the road will be restored to its original condition after completion of the work.

Kindly grant permission for the same.

Thanking you,
Yours faithfully,
[Name]
[Mobile Number]
[Date]

2. Location Sketch / Site Plan

  • Clearly show:
    • Road name
    • Property boundaries
    • Exact cutting area
    • Nearby landmarks

Must be signed by applicant or engineer

3. Ownership Proof

Attach any one:

  • Property Tax Receipt
  • Sale Deed
  • Possession Certificate

4. ID Proof

  • Aadhaar Card / Voter ID / PAN Card

5. NOC (No Objection Certificate)

Required from:

  • Adjacent property owners (if applicable)
  • Utility departments (if needed)

6. Work Details / Technical Estimate

Prepared by:

  • Engineer / Contractor

Includes:

  • Method of cutting
  • Safety measures
  • Restoration plan
  • Cost estimate

7. Contractor Details

  • Contractor License Copy
  • Contact details

8. Undertaking Letter

Writing

UNDERTAKING

I, [Applicant Name], hereby undertake that the road cutting work at [Location] will be carried out as per the permission granted.

I agree to:

  • Follow all safety regulations
  • Avoid public inconvenience
  • Restore the road to original condition after completion
  • Bear all damages and liabilities

Signature: __________
Name: __________
Date: __________

9. Fee Payment Receipt

  • Application fee
  • Road restoration charges
  • Security deposit

2. STEP-BY-STEP APPLICATION PROCESS

STEP 1: Prepare Documents

  • Collect all documents listed above
  • Ensure site sketch and estimate are accurate

STEP 2: Visit Municipality Office / Online Portal

  • Go to:
    • Engineering Department / Town Planning Section
  • Or use:
    • e-Governance portal (if available)

STEP 3: Submit Application

  • Submit:
    • Application letter
    • Documents
  • Get Acknowledgement Receipt

STEP 4: File Verification

  • Officials check:
    • Ownership
    • Road type (tar/concrete)
    • Utility conflicts

STEP 5: Site Inspection

  • Overseer / Engineer visits location
  • Confirms:
    • Feasibility
    • Safety
    • Traffic impact

STEP 6: Fee Assessment

  • Based on:
    • Road type
    • Area of cutting
  • Includes:
    • Restoration cost
    • Security deposit

STEP 7: Fee Payment

  • Pay at:
    • Municipality counter / online
  • Collect receipt

STEP 8: Approval & Permission Issue

  • Official order issued with:
    • Conditions
    • Time limit
    • Restoration rules

STEP 9: Execute Work

  • Follow:
    • Approved dimensions
    • Safety norms (barricades, signage)

STEP 10: Road Restoration

  • Restore road properly
  • Inform municipality after completion

STEP 11: Final Inspection

  • Engineer verifies restoration
  • Security deposit refunded (if applicable)

IMPORTANT CONDITIONS

  • Work must be completed within permitted time
  • Night work may be required in busy areas
  • Penalty for:
    • Delay
    • Poor restoration
  • Traffic safety measures are mandatory