Event/Public Function Permission

Public meetings, Festivals, Stage programs, Rallies, Exhibitions

1. REQUIRED DOCUMENTS

Prepare the following documents clearly before applying:

1. Application Letter

  • Addressed to:
    • Municipal Secretary / Panchayat Secretary
    • Station House Officer (Police)
  • Include:
    • Applicant name & contact details
    • Event name & purpose
    • Date & time (start–end)
    • Venue with full address
    • Expected crowd
    • Sound system usage details

2. ID Proof of Applicant

  • Aadhaar Card / Voter ID / Passport
  • Self-attested copy

3. Address Proof

  • Aadhaar / Electricity Bill / Ration Card

4. Venue Permission Letter (Mandatory)

  • From property owner / hall authority
  • With signature and contact details

5. Site Plan / Layout Sketch

  • Entry & exit points
  • Stage location
  • Seating arrangement
  • Parking area

6. Police NOC Request Letter

  • Request for law & order permission

7. Fire & Safety NOC (if applicable)

Required if:

  • Large crowd
  • Stage, tent, electrical setup

Issued by Fire Department

8. Sound Permission (Noise Control)

  • Required for loudspeakers
  • Must follow time limits (usually before 10 PM)

9. Undertaking / Affidavit

Declaration stating:

  • No illegal activity
  • No disturbance to public
  • Follow all rules

10. Event Schedule / Program Sheet

  • Detailed timeline of activities

11. Organizer Details

  • Committee / organization name
  • Contact persons list

2. APPLICATION PROCESS (STEP-BY-STEP)

STEP 1: Prepare All Documents

  • Collect and verify all documents listed above
  • Ensure signatures and contact numbers are included

STEP 2: Submit Application to Local Authority

Submit to:

  • Municipality / Corporation Office
    (Example: Thiruvananthapuram Corporation)

Include:

  • Application letter
  • All supporting documents

STEP 3: Apply for Police Permission

Visit:

  • Local Police Station

Submit:

  • Copy of application
  • ID proof
  • Event details

Police will:

  • Verify law & order situation
  • Check crowd and timing

STEP 4: Fire Department Approval (if needed)

Apply at:

  • Local Fire Station

They will:

  • Inspect venue
  • Approve safety measures

STEP 5: Sound Permission

Apply to:

  • Police / Local Authority

Conditions:

  • Follow Noise Pollution Rules
  • No loudspeaker after permitted hours

STEP 6: Inspection (if required)

Authorities may:

  • Visit the venue
  • Check safety arrangements

STEP 7: Fee Payment

  • Pay applicable fee (varies by event type & size)
  • Keep receipt

STEP 8: Approval Issuance

You will receive:

  • Written permission / permit

STEP 9: Display Permission at Venue

  • Keep copies at event location
  • Show to officials if required

IMPORTANT RULES

  • No event without permission
  • Follow time restrictions
  • Avoid noise complaints
  • Ensure public safety
  • Follow traffic and parking rules

COMMON REASONS FOR REJECTION

  • Incomplete documents
  • No venue permission
  • Security concerns
  • Noise complaints risk
  • Traffic obstruction

PRO TIP

Apply at least 7–10 days before the event to avoid delays.

OPTIONAL (Depending on Event Type)

  • Health Department clearance (food stalls)
  • Excise permission (if applicable)
  • Electricity temporary connection approval